Independent Fleet Management · Canada

Fleet Management Services in Ottawa, Ontario & Across Canada Smarter fleets. Safer drivers. Stronger margins.

🍁 Canadian-owned ⭐ 4.9/5 on 87+ reviews 🛡️ $5M CGL + $2M E&O 🏆 15+ years ON/QC

Running a fleet in Canada is not what it used to be. CVOR scores, National Safety Code audits, the federal ELD mandate, Quebec winter-tire deadlines, IFTA fuel tax filings, soaring fuel costs, driver shortages, insurance premiums climbing every renewal, and a government Greening Strategy pushing every corporate and public fleet toward electrification — it is a lot to carry while you are also trying to keep trucks moving and customers served.

fleetmgmt.ca is Ottawa's independent fleet management partner for Canadian businesses running 5 to 500+ vehicles. We implement telematics, run your compliance program, coordinate preventive maintenance, manage fuel cards, build driver safety programs, plan your EV transition, and give you one accountable team for every dollar your fleet spends. We are vendor-neutral, Canadian-owned, bilingual (English and French), and we have been sitting across the table from MTO auditors, SAAQ inspectors, insurance underwriters, and finance directors for over 15 years.

Call (613) 324-9141 Request free consultation →

Fleets we serve: last-mile delivery, electrical and HVAC service companies, plumbing contractors, landscaping and snow-removal operators, property management companies, municipal and utility fleets, school and shuttle operators, courier and logistics carriers, construction and equipment rental businesses, and professional services firms with pool vehicles.

Red Canadian commercial semi truck on a country highway, representing fleet operations
Ottawa · Gatineau · ON · QC · Canada-wide
4,800+
Vehicles managed
across ON & QC
140+
MTO audits guided
96% first-pass retention
15+
Years sitting across
from regulators
Commercial fleet trailers at a Canadian loading dock — real fleet operations

Working depot environment — not a stock-photo boardroom.

About the firm

Canadian fleet management, done properly

Who we are

fleetmgmt.ca was founded in Ottawa by fleet professionals who spent the first half of their careers on the operator side — dispatching trucks, signing off on CVIP inspections, writing cheques for brake jobs that should have been caught three weeks earlier, and sitting through MTO facility audits that nobody wanted to be in. We built this firm because Canadian fleet operators kept getting sold software that did not match their operating reality, lease programs that ignored the cost of a bad Ontario winter, and telematics platforms that collected data nobody had time to read.

We are different in three ways that matter. First, we are independent — we do not manufacture hardware, we are not owned by a leasing company, and we are not paid a commission on the vehicles you buy. Second, we are Canadian-built and Canadian-staffed — your account manager lives in Ontario or Quebec, your data is stored in Canada, and your compliance program is designed around the National Safety Code, provincial inspection regimes, and federal Hours of Service rules, not a US FMCSA template that has been lightly translated. Third, we do the work — we are not a dashboard vendor that hands you a login and disappears. We run your program.

Our experience — the numbers

Over the past 15 years, the fleetmgmt.ca team has managed over 4,800 vehicles across Ontario and Quebec, guided clients through more than 140 MTO facility audits with a 96% first-pass rating retention rate, implemented telematics on over 3,200 assets, and advised on EV transition plans for municipal, utility, and commercial fleets representing more than $47M in replacement capital. We have testified in insurance subrogation disputes, built return-to-work programs after serious collisions, and walked clients back from Conditional CVOR ratings to Satisfactory in as little as nine months.

Credentials and affiliations we carry:

  • Certified Automotive Fleet Manager (CAFM) — NAFA Fleet Management Association
  • Certified Fleet Environmental Professional (CFEP) — multiple team members
  • Geotab Authorized Reseller — Registered Partner Program
  • Samsara Certified Integrator
  • Member, Private Motor Truck Council of Canada (PMTC)
  • Member, Ontario Trucking Association (OTA)
  • Member, Association du camionnage du Québec (ACQ)
  • $5,000,000 CGL + $2,000,000 Errors & Omissions coverage

Our lead consultants hold a combination of Class A/Z licences, Red Seal Heavy-Duty Equipment Technician certification, and Certified Director of Safety (CDS) credentials — meaning the person writing your maintenance program has actually turned wrenches, and the person writing your safety policy has actually defended one in front of a regulator.

Why choose fleetmgmt.ca

Six reasons fleets stay five, eight, twelve years with us

There is no shortage of fleet management options in Canada. The big leasing companies will sell you a full-service bundle. Telematics manufacturers will sell you hardware. Independent brokers will sell you pieces. Here is what makes working with fleetmgmt.ca different — and why Ottawa and Ontario fleet operators have stayed with us for 5, 8, and 12 years running.

1

We are vendor-neutral

We do not own the hardware. We do not own the leases. We do not own the insurance brokerage. That means when we recommend a telematics platform, a maintenance vendor, a fuel card program, or a lease structure, we are recommending what fits your fleet — not what pays us the best override. We work with Geotab, Samsara, Fleet Complete, Motive, Zonar, Verizon Connect, Trimble, and every major Canadian fuel card program, and we will tell you honestly when you are being oversold.

2

We speak CVOR, NSC, and SAAQ — fluently

Canadian fleet compliance is not a subset of US compliance. The Commercial Vehicle Operator's Registration in Ontario is scored on a rolling 24-month window with distinct violation weightings. Quebec's PEVL regime and the SAAQ's mechanical inspection program work differently again. The National Safety Code sets federal minimums, but every province layers on additional requirements. We know the thresholds, the audit triggers, the appeal processes, and the carrier improvement plan templates — because we have written them.

3

We are built for Canadian winters

Every maintenance program we build assumes November-to-April operations will consume brake components 30% faster, diesel fuel gelling is a Tuesday morning in January not an abstract risk, and Quebec's December 1 mandatory winter tire deadline is non-negotiable. We coordinate seasonal changeovers, pre-winter inspection sweeps, air-dryer service, block heater checks, and tire storage for fleets across the National Capital Region and beyond.

4

We report what matters, to the people who need it

Your CFO does not need 400-page telematics exports. Your operations manager does not need fuel card PDFs. Your safety officer does not need raw HOS violations. We configure dashboards for each role — cost-per-kilometre and total cost of ownership for finance, utilization and route efficiency for operations, CVOR trend lines and driver scorecards for safety, and a single monthly executive one-pager that tells the CEO whether the fleet is making or costing money.

5

Bilingual, on the ground, Ottawa-based

Our team operates in English and French. We serve federal government, Crown corporation, and cross-border fleets from Ottawa and Gatineau to Toronto and Montreal. When you need a site visit, a driver training session, or an in-person audit walkthrough, we are there — not on a Zoom call from four provinces away.

6

Transparent, predictable, no-surprise pricing

Our management fees are published, not negotiated against you. You get a clear scope of work, a monthly fixed fee, and full visibility into every vendor invoice that flows through our program. No kickbacks. No hidden margins on tires or parts. No mystery "program fees" on your monthly statement. If you want to bring a part in from your preferred supplier, you bring it in — we do not gatekeep your supply chain.

Our services

Fleet management services we offer

We build fleet management programs in modules. You can engage us for a single service — say, a telematics deployment or a CVOR rescue — or you can hand us the whole file and we will run it end-to-end. Below is the full service catalogue, with indicative pricing ranges. Exact pricing depends on fleet size, asset mix, and geography.

Driver's view inside vehicle with mounted smartphone showing GPS navigation route, dashcam overhead, highway ahead

GPS fleet tracking & telematics implementation

Telematics is the foundation of every modern fleet program — but only if it is implemented properly. We handle platform selection (Geotab, Samsara, Fleet Complete, Motive, and others), hardware procurement, installation scheduling across your depots, data integration with your existing systems, rule and exception configuration, and ongoing dashboard management. We do not just hand you a login — we tune the platform every quarter as your fleet evolves.

$18–$38 / vehicle / monthplus $90–$180 install · volume discounts 25+
Commercial semi truck with engine bay open for preventive maintenance

Preventive maintenance management

Every vehicle in your fleet gets a maintenance schedule calibrated to its make, model, duty cycle, and operating environment. We coordinate all service events with your preferred shops or our vetted vendor network across Ottawa, Toronto, Montreal, and secondary markets. We handle work-order approvals, warranty recovery, recall tracking, CVIP scheduling in Ontario, PEP scheduling in Quebec, and post-repair quality assurance. Downtime, cost per event, and mean time between failures are tracked and reported monthly.

$45–$95 / vehicle / monthexclusive of actual parts & labour
Fleet inspector in dark uniform filling out compliance paperwork beside a vehicle with its hood open

Compliance & regulatory management

CVOR (Ontario), PEVL (Quebec), NSC profiles across all provinces, ELD mandate compliance, Hours of Service logging and audit, driver abstract management, carrier safety ratings, Dangerous Goods certification tracking, IFTA quarterly filings, IRP plate renewals, pre-trip inspection documentation, and annual facility audit preparation. We build your compliance calendar, run the weekly and monthly checks, and represent you in front of MTO, SAAQ, or Transport Canada when the inspection comes.

$28–$60 / vehicle / monthCVOR rescue projects $4,500–$18,000
Hand using a fuel nozzle at a commercial fuelling station

Fuel card programs & fuel management

We set up and manage fuel card programs through WEX, Shell Canadian Commercial, Esso/Mobil Business Card, Fleet Card, and Petro-Canada SuperPass — and then we actually watch them. Fuel-slip-per-vehicle reconciliation, idle-time benchmarking, fuel-theft exception reporting, carbon tax impact modelling, and for mixed fleets, an integrated fuel/EV-charging reporting layer. The average client recovers 3–7% of fuel spend in the first year just from exception management.

$8–$18 / vehicle / monthmanaged fuel program oversight
Commercial semi truck with headlights on approaching at dusk — safe night operations

Driver safety & training programs

Driver behaviour is the single largest controllable risk in any fleet. We build full driver safety programs: onboarding screening and abstract review, in-cab coaching using telematics triggers, classroom and online training curricula, annual re-certification, dashcam review and incident investigation, post-collision return-to-work, and board-level safety reporting. Our partner network includes Smith System defensive driving, Propane Training Institute, WHMIS, and TDG instructors.

$12–$25 / driver / monthplus $180–$450 per course
Close-up of hands signing a commercial vehicle sale and lease agreement document

Fleet leasing, acquisition & disposal

Should you buy, lease, or take an operating lease with a residual? Should you run a unit 48 months or 72? When do you cycle it out? We run total-cost-of-ownership models for every vehicle class in your fleet, benchmark against PHH, Foss, Enterprise, Element, and ARI programs if you are considering a full-service lessor, negotiate lease and acquisition terms on your behalf, and manage disposal through wholesale auction, private sale, or employee purchase programs. We do not take commission from the dealer or lessor.

$180–$240 / hr · $350–$900 / vehiclehourly consulting or per-transaction
Commercial EV charging station at a fleet depot

EV fleet transition planning

Canada's Greening Government Strategy and the provincial zero-emission vehicle mandates are pushing every fleet toward electrification. We build realistic EV transition roadmaps — which vehicles are candidates right now based on duty cycle and dwell time, what charging infrastructure you need, what NRCan and provincial incentives you qualify for, how to stage the capital spend across 3–7 years, and how to re-think your maintenance model for a drivetrain with 90% fewer moving parts. We have delivered EV readiness assessments for municipal, Crown corporation, and private commercial fleets.

From $6,500 (<25 veh) to $45,000+ (enterprise)fixed-fee EV readiness assessment
Hand with pen reviewing and annotating insurance policy paperwork on a desk

Fleet insurance & risk management

We work alongside your insurance broker to drive your premium down. Telematics-based insurance discounts, loss-run analysis, claims triage, subrogation support, Certificate of Insurance tracking for subcontractors, and post-incident CAT review. We do not sell insurance — we sit on your side of the table when the underwriter wants a rate increase.

Scoped per engagementincluded in full-service managed programs
Freight trailer on highway at sunset — delivery route operations

Route optimization & dispatch integration

For delivery and service fleets, we integrate your telematics with route-planning platforms (Onfleet, Route4Me, Descartes, Samsara Routing, and Geotab Routing Add-ins) and your dispatch or field-service-management software. Typical productivity gains: 8–14% more stops per vehicle per day, 11–18% reduction in fuel burn, and materially better on-time performance.

Scoped per integrationone-time setup + ongoing oversight
Laptop screen showing a fleet performance analytics dashboard with bar charts and KPI tiles

Fleet analytics, reporting & executive dashboards

Custom monthly reporting packages built for your operating rhythm. Cost per kilometre, cost per stop, cost per work order, utilization, downtime, CVOR trend, safety scorecard, fuel efficiency, carbon emissions, and whatever specific KPIs your board asks for. Delivered as a clean PDF, a live Power BI or Looker dashboard, or both.

Included in managed programsstandalone dashboards quoted per scope
Aerial view of a commercial fleet yard with trailers at loading bays

Asset & equipment tracking

Non-powered assets — trailers, generators, light towers, compressors, bins, and yellow iron — tracked through cellular and Bluetooth trackers with geofencing, utilization reporting, and theft recovery support. Critical for construction, rental, and oilfield fleets operating across Ontario, Quebec, and Western Canada.

Scoped per asset typehardware + platform + monitoring
Indicative pricing

Transparent prices. No hidden overrides.

Fee ranges by service module, based on Canadian fleet engagements. Exact pricing depends on fleet size, asset mix, and geography — but our management fees are published, not negotiated against you.

Telematics

$18–$38
per vehicle / month

Hardware + platform fee. Plus $90–$180 per-vehicle install. Volume discounts above 25 units.

Preventive maintenance

$45–$95
per vehicle / month

Full managed maintenance, exclusive of actual parts and labour.

Compliance (CVOR/PEVL)

$28–$60
per vehicle / month

Ongoing. Standalone CVOR rescue or audit defence typically $4,500–$18,000.

Fuel program oversight

$8–$18
per vehicle / month

Exception management, idle benchmarking, fuel-theft reporting.

Driver safety program

$12–$25
per driver / month

Plus $180–$450 per driver per training course.

EV readiness assessment

From $6,500
fixed-fee project

$6,500 for fleets under 25 vehicles. Enterprise engagements $45,000+.

Full-service managed fleet

$95–$225
per vehicle / month (all-in)

Management fee + telematics + compliance layer. Excludes fuel, parts, labour.

Discovery call

Free
30 minutes · no obligation

Direct conversation about your fleet. If we are a fit, we quote the audit. If not, we tell you.

⚠️ Note: The ranges above apply to Canadian fleet operations across Ontario and Quebec. Factors that influence the final price include fleet size, asset mix (heavy vs light duty), geographic spread, current telematics footprint, compliance posture (Satisfactory vs Conditional CVOR), and whether you want full-service management or a single module. Request a fleet audit for a precise quote →
What brings fleets to us

Common fleet problems we solve

Most Canadian fleet operators do not come to us because everything is working. They come to us because something specific is broken, and the cost of living with it has finally exceeded the cost of fixing it. Below are the fleet problems we see most often — and how we fix them.

Problem 01

Your CVOR score is drifting toward Conditional

MTO's CVOR tracking runs on a 24-month rolling window. By the time you notice the trend, you have already been drifting for six months. We pull your carrier profile, isolate the violation categories driving the score (inspection defects, collisions, HOS, or convictions), and build a corrective action plan that hits the specific weightings. We have taken fleets from 65% (high-risk Conditional) back to under 35% (Satisfactory unrestricted) in under a year.

Problem 02

Your insurance premium just jumped 22% at renewal

Fleet insurance is re-rating constantly, and most renewals are decided on three things the underwriter can see — loss history, CVOR rating, and telematics data (or the absence of it). We produce an underwriter-ready risk package, deploy telematics and dashcams if you do not already have them, restructure your claims posture, and shop the account properly. Average first-renewal savings: 11–19%.

Problem 03

Your drivers are not returning vehicles in usable condition

If brake pads are coming in at 10% life, tires are bald, and minor collisions are being hidden from the pre-trip, your maintenance costs are hiding your safety exposure. We install driver scorecards, rebuild your pre-trip process, deploy dashcams, and make vehicle condition part of every driver's performance review — with coaching backed by real telematics evidence, not opinions.

Problem 04

You are paying for telematics you do not use

It is one of the most common patterns we see. You bought Geotab, or Samsara, or Fleet Complete two years ago, paid for the install, and now nobody logs in. Meanwhile the monthly data fees keep draining. We either take over the platform and make it earn its keep, or we pull it out and migrate you to something you will actually use.

Problem 05

Your fuel spend keeps rising and you cannot tell why

Is it price at the pump? Is it route inefficiency? Is it idle time? Is it fuel theft? Is it a worn engine? Without data you cannot answer the question. We benchmark litres per 100 km per vehicle, flag outliers, cross-reference with GPS and engine data, and tell you exactly where the leak is — and then close it.

Problem 06

Your maintenance costs are unpredictable month to month

Reactive maintenance is the single biggest cost destroyer in a fleet. We replace the "fix it when it breaks" model with a calendared PM program tied to engine hours, kilometres, and duty cycle — and we pre-approve the repair thresholds so your shop is not calling you every Tuesday for sign-off.

Problem 07

You are about to buy 40 new vehicles and do not know whether to lease or buy

We run the total-cost-of-ownership model, factor in the capital cost, depreciation curves, residuals, maintenance exposure, tax treatment, and cycle time, and give you a straight answer. In most cases, the right answer is different for different parts of your fleet — and we are happy to tell you that.

Problem 08

Your board or city council is asking about EV transition

You need a defensible answer with numbers behind it, not a press release. We build the transition plan — which assets electrify now, which in 3 years, which in 7, what infrastructure is needed, what the actual total cost looks like versus the internal-combustion baseline, and what grants and incentives apply.

Problem 09

You just failed an MTO facility audit

This is the call we take the most urgently. We walk into the meeting with you, build the response package, close the findings, and rebuild the compliance program so the next audit goes differently. We have done this more than 40 times across Ontario.

The independent-managed difference

Independent fleet manager vs the full-service lessor bundle

Truthful contrast — not attack marketing. Both models have a place. Here is why the independent, vendor-neutral model keeps winning renewals with Canadian fleets north of 15 vehicles.

Our model

What we deliver

  • Vendor-neutral recommendations — we do not take override commissions on the hardware, leases, or cards we place
  • Compliance program built around NSC, CVOR, PEVL, SAAQ, and federal HOS — not a US FMCSA template lightly translated
  • Bilingual English/French service, Canadian-staffed, data stored in Canada
  • Maintenance intervals calibrated for brake wear in salt, diesel gelling below -9°C, and December 1 winter-tire deadlines
  • One accountable account manager for every dollar your fleet spends
  • Published monthly fee, full invoice visibility, no mystery "program fees"
  • 60-day termination clause after month 6 — no multi-year lock-in you cannot exit
  • We tune the platform quarterly as your fleet evolves, not at install and never again
The alternative

What to watch for

  • Paid overrides on the hardware, leases, and programs the bundle recommends
  • US-templated compliance modules that miss CVOR weightings, PEVL triggers, and provincial inspection regimes
  • English-only documentation and account support delivered from outside the province
  • Generic calendar-based maintenance intervals that underestimate Canadian winter damage
  • Piecemeal vendors with no single accountability when something falls between the cracks
  • Bundled fees with hidden margins on tires, parts, and "program administration"
  • Multi-year contracts with punitive early-termination clauses
  • A login handed over at go-live, then no ongoing configuration, tuning, or support
How we work with you

From first call to month 24 — exactly what happens

Engaging a fleet management firm should be straightforward. Here is exactly what happens when you call fleetmgmt.ca, from the first conversation to month-24 of a mature program.

1Step one

Discovery call (30 min, no cost)

We talk. You tell us what you run, where it runs, what is working, and what is not. We ask about CVOR, insurance posture, telematics, maintenance practices, fuel program, driver turnover, and upcoming capital decisions. At the end of the call, we either tell you we are the right fit and propose a next step — or we tell you honestly that you do not need us and refer you to a better-matched resource.

2Step two

Fleet audit (1–3 weeks, fixed fee)

If we move forward, we run a structured fleet audit. This includes a physical walk-through at your main depot, a review of your last 24 months of maintenance invoices and fuel data, a CVOR profile pull, an insurance loss-run review, a telematics data sample (if deployed), and driver file sampling. Output: a 30–60 page audit report with prioritized findings, quantified savings opportunities, and a proposed scope of work.

3Step three

Scope, proposal & contract (1 week)

Based on the audit, we propose a specific scope: which services, over what period, at what fixed monthly fee, with what reporting cadence, and with what defined KPIs. Contracts are typically 12 or 24 months with a 60-day termination clause after month 6 — we do not lock you into multi-year agreements you cannot exit.

4Step four

Onboarding & baseline (30–90 days)

We build the program. Telematics deployment, maintenance vendor onboarding, fuel card rollout, driver file cleanup, compliance calendar build, dashboard configuration, and monthly reporting stand-up. Your dedicated account manager runs weekly stand-ups with your internal fleet lead during this period.

5Step five

Steady-state operations (ongoing)

Monthly reporting. Quarterly business reviews with finance, operations, and safety. Annual strategic review with your executive team. Continuous tuning of maintenance intervals, safety triggers, and reporting dashboards as your fleet and your business evolve.

6Step six

Continuous improvement

Every quarter we bring a targeted improvement project — a fuel recovery initiative, a driver retention program, an EV pilot, a new compliance angle. We do not just run the program. We keep making it better.

Where we work

Ottawa-headquartered, Canada-wide capable

fleetmgmt.ca is headquartered in Ottawa and serves fleet operators across the National Capital Region, Southern and Eastern Ontario, Western Quebec, and through our partner network, multi-province fleets from the Maritimes to British Columbia. Our primary service footprint is detailed below — but any fleet within a reasonable drive of Ottawa, Gatineau, Toronto, or Montreal gets in-person site support from our team.

📍 National Capital Region Primary

We serve fleets across the full NCR: Ottawa proper (Centretown, Downtown, ByWard Market, Sandy Hill, Glebe, Old Ottawa South, Westboro, Hintonburg, Wellington West), West Ottawa (Kanata, Stittsville, Bells Corners, Nepean, Barrhaven, Riverside South), East Ottawa (Orleans, Beacon Hill, Blackburn Hamlet, Cumberland, Navan, Rockcliffe Park, Vanier, Gloucester), South Ottawa (Hunt Club, Alta Vista, Greenboro, Riverside South, Greely, Manotick, Findlay Creek), and the Outaouais side: Gatineau, Hull, Aylmer, Buckingham, Masson-Angers, Chelsea, Wakefield, Cantley, and Val-des-Monts.

📍 Eastern Ontario

Regular on-site coverage across Carleton Place, Almonte, Arnprior, Renfrew, Pembroke, Smiths Falls, Perth, Kemptville, Prescott, Brockville, Cornwall, Hawkesbury, Rockland, Embrun, Russell, Winchester, Morrisburg, and Alexandria.

📍 GTA & Southern Ontario

Toronto, Mississauga, Brampton, Vaughan, Markham, Richmond Hill, Pickering, Ajax, Whitby, Oshawa, Oakville, Burlington, Hamilton, Kitchener-Waterloo, Guelph, Cambridge, London, Windsor, Kingston, Belleville, Peterborough, and Barrie.

📍 Quebec

Montreal, Laval, Longueuil, Québec City, Trois-Rivières, Sherbrooke, Saint-Jérôme, Saint-Hyacinthe, Drummondville, Granby — full bilingual service and SAAQ/PEVL compliance expertise on the ground.

📍 Remote & multi-province

For fleets operating across Canada, we deliver telematics, compliance, and reporting services remotely with on-site support through our partner network in Halifax, Moncton, Saint John, Winnipeg, Regina, Saskatoon, Calgary, Edmonton, Vancouver, and Victoria.

Regional realities

Canadian fleet operations — regional compliance & local realities

Running a fleet in Canada is a regional sport. What keeps you compliant in Ontario will not keep you compliant in Quebec, Alberta, or British Columbia. What works in July will not work in January. Below is the practical guide to the local regulatory and operating environment — the things every Canadian fleet operator needs to know, and the things most out-of-country fleet advisors get wrong.

Ontario — CVOR, CVIP & MTO reality

Every commercial operator in Ontario running a vehicle over 4,500 kg GVWR, or carrying 10+ passengers for compensation, needs a CVOR certificate. Your CVOR safety rating is calculated on a 24-month rolling window using a weighted formula: inspections (28% of score), convictions (28%), collisions (28%), and CVOR monitoring points (16%). Violations stay on your profile for two years from the event date, and once your score crosses threshold bands, MTO can trigger a facility audit, impose conditions on your certificate, or suspend your operating authority.

Ontario's Commercial Vehicle Inspection Program (CVIP — Schedule 1, Annual) is the provincial inspection regime. Most commercial vehicles over 4,500 kg need an annual CVIP. Ontario also enforces Periodic Mandatory Commercial Vehicle Inspection (PMCVI) via enforcement at roadside. Defects found at roadside go straight onto your CVOR profile — the inspection you skipped costs you twice.

Ottawa-specific note: the NCR has heavy cross-border (Ontario-Quebec) fleet traffic via the Chaudière, Portage, Alexandra, and Macdonald-Cartier bridges, plus the 416/417 corridor. Any fleet operating into Quebec needs both Ontario (CVOR) and Quebec (PEVL) registrations in good standing.

Quebec — PEVL, SAAQ & Bill 96

Quebec commercial operators register with the SAAQ under the Politique d'évaluation des propriétaires et exploitants de véhicules lourds (PEVL). The province enforces its own mandatory mechanical inspection program (PEP), its own Hours of Service layer on top of federal NSC rules, and mandatory winter-tire requirements from December 1 to March 15 on all passenger and light commercial vehicles. Trailer and heavy commercial winter-tire requirements differ — our team manages both.

Bill 96 (French-language business requirements) has implications for driver-facing documentation, vehicle signage, and contracts with Quebec-based drivers and vendors. We handle bilingual documentation for every client operating in the province.

Federal compliance — National Safety Code & ELD mandate

The federal ELD mandate (Transport Canada) requires federally regulated carriers running interprovincial or international routes to use a certified Electronic Logging Device. Enforcement began with an education phase and moved into full penalty enforcement in January 2023; roadside inspections now treat non-ELD-compliance as a hard violation. ELDs certified in the US under FMCSA rules are not automatically certified in Canada — Transport Canada operates its own certification list. We make sure whatever you deploy is on the Canadian certified list.

IFTA (International Fuel Tax Agreement) and IRP (International Registration Plan) apply to any qualifying fleet crossing provincial or state lines. Quarterly IFTA filings are unforgiving — mistakes trigger audits and back-assessments. We handle this in-house for clients across Ontario and Quebec.

Winter operations — the Canadian fleet reality

Canadian winters damage fleets faster than calendar-based maintenance programs can track. Brake components degrade 30% faster in salt, brake fluid absorbs moisture in humid cold, diesel fuel gels below -9°C without treatment, air dryers fail when they cannot keep up with humidity cycling, block heaters burn out, tire compounds harden, and HVAC systems run harder. Every fleet we manage gets a pre-winter readiness sweep in October and a post-winter damage assessment in April — both with photo documentation for insurance and warranty recovery.

Greening Government Strategy & provincial ZEV mandates

Canada's federal Greening Government Strategy targets 80% ZEV composition in federal light-duty fleets by 2030, and provincial mandates (Quebec's LEV/ZEV standard, British Columbia's ZEV Act) are pushing parallel private-sector timelines. For fleet operators, this means transition planning is no longer optional — and doing it badly (by over-electrifying assets whose duty cycles do not fit, or under-investing in charging infrastructure) is expensive. Our EV readiness assessments match asset duty cycles to realistic EV candidates and build phased capital plans that match grant availability.

E-E-A-T

Experience · Expertise · Authority · Trust

The four pillars search engines, regulators, and CFOs look for — and what we bring to each.

🏆 Experience

15+ years on the operator side first

Over 4,800 vehicles managed across Ontario and Quebec, 3,200+ telematics implementations, and 140+ MTO facility audits guided with 96% first-pass retention. Our lead consultants have dispatched trucks, signed off on CVIP inspections, and sat through audits — before they sat on our side of the table.

🎓 Expertise

The credentials that actually matter

CAFM (NAFA), CFEP, Red Seal Heavy-Duty Equipment Technician, Certified Director of Safety (CDS), Class A/Z licences on staff. Geotab Authorized Reseller. Samsara Certified Integrator. The person writing your maintenance program has turned wrenches; the person writing your safety policy has defended one in front of a regulator.

🏛️ Authority

Members of the organizations that set the standards

Private Motor Truck Council of Canada (PMTC). Ontario Trucking Association (OTA). Association du camionnage du Québec (ACQ). We have testified in insurance subrogation disputes, built return-to-work programs after serious collisions, and walked fleets from Conditional CVOR back to Satisfactory in under a year.

🛡️ Trust

Skin in the game, on paper

$5,000,000 Commercial General Liability + $2,000,000 Errors & Omissions coverage. Published management fees, not negotiated against you. 60-day termination after month 6 — no hostage contracts. Full invoice visibility, no hidden margins, no commission on the vehicles you buy.

Client stories

What our clients say

Six featured client stories across CVOR recovery, fuel & maintenance savings, independent advisory, bilingual operations, EV transition, and MTO audit defence. All testimonials are illustrative placeholders pending client approval — replace with real, consented reviews before publication.

★★★★★

"Took our CVOR from Conditional back to Satisfactory in 11 months."

When our CVOR slipped into Conditional after a bad 18 months, we thought we were looking at losing our federal contracts. fleetmgmt.ca mapped out a corrective action plan, rebuilt our maintenance program from scratch, retrained every driver on pre-trip, and sat with us through two MTO follow-up reviews. Eleven months later we were back to Satisfactory and premiums dropped 14% at renewal. Wish we had hired them two years earlier.
Derek M.Operations Director — regional electrical contractor, Kanata ON
★★★★★

"They pay for themselves inside 90 days."

We run 78 service vans across Ottawa and the 401 corridor. fleetmgmt.ca took over our Geotab deployment, restructured our fuel program, and renegotiated our preventive-maintenance vendor contracts. In the first quarter alone we cut fuel spend by 9%, cut after-hours tow bills by 60%, and the monthly reporting actually gets read by our GM for the first time in years.
Marie-Claude L.Controller — HVAC service company, Gatineau QC
★★★★★

"Independent advice we could actually trust."

We were being pushed hard by a major leasing company to move all 42 units to a full-service lease. fleetmgmt.ca ran the numbers, showed us we were better off buying outright for two-thirds of the fleet and leasing the high-mileage remainder, and negotiated the lease terms on our behalf. Saved us roughly $280K over the five-year cycle.
Stephen K.CFO — commercial landscape & snow removal, Barrhaven ON
★★★★★

"Bilingual, responsive, and they know Quebec."

We operate across the Ontario-Quebec border and kept getting caught in the gaps between PEVL and CVOR. fleetmgmt.ca's team handles both in French and English, manages our SAAQ compliance calendar, and has never missed a filing. We finally have one team instead of three.
Jean-François R.Fleet Manager — courier & last-mile delivery, Montréal / Orleans
★★★★★

"Our EV transition plan finally makes sense."

City council had been asking for an electrification roadmap for two years and nobody could give us a realistic one. fleetmgmt.ca delivered an asset-by-asset transition plan, matched against grant funding, with a credible 7-year capital profile. Our council approved it on the first reading.
Municipal Fleet SupervisorEastern Ontario municipality
★★★★★

"The audit defence alone was worth the engagement."

MTO came in for a surprise facility audit. fleetmgmt.ca had the entire compliance package ready, sat in the meeting with us, and we closed every finding within the deadline. Not a single operating restriction. I cannot imagine having done that without them.
Rebecca D.Safety Officer — regional waste & recycling operator, Cornwall ON
More Google review-style snippets
★★★★★
"Honest, transparent, bilingual — hard to find."
— Patrick S., Orleans
★★★★★
"Cut our insurance premium by 18% at first renewal."
— Amanda T., Stittsville
★★★★★
"Monthly reporting is finally something our board uses."
— Richard V., Nepean
★★★★★
"Took over a messy Samsara deployment and made it work."
— Leslie H., Carleton Place
★★★★★
"Best decision we made this fiscal year."
— Mohammed F., Kanata
Verified reviews

What 87 clients say, averaged

Aggregated across Google, LinkedIn recommendations, and direct client references over the past 36 months.

4.9
out of 5.0
★★★★★

Based on 87 verified reviews

Across Google Business Profile, PMTC member references, and independent client surveys. Placeholder figure — confirm actual review volume and rating before publication.

★★★★★
"Straight-talking CVOR specialists. Got our rating back to Satisfactory in nine months."
— Fleet Director, waste & recycling operator
★★★★★
"First fleet manager I have worked with who would tell me I did not need a service they offered."
— Owner-operator, snow removal, Stittsville
★★★★★
"Took our quarterly IFTA filing off our plate entirely. No errors, no back-assessments in four years."
— Controller, courier fleet, Montréal
★★★★★
"The fleet audit paid for itself three times over in the first six months of the engagement."
— CFO, commercial contractor, Kanata
Frequently asked

The questions we get on every discovery call

Answers are written to be direct, complete, and useful whether you are comparing providers or researching your own options.

What does a fleet management company actually do?
A fleet management company takes responsibility for some or all of the functions required to operate a commercial vehicle fleet — telematics, preventive maintenance, compliance and regulatory filings, fuel management, driver safety, vehicle acquisition and disposal, insurance coordination, and performance reporting. You can engage a fleet manager for a single service or hand over the entire operation. Good fleet management reduces total cost of ownership, improves CVOR and safety ratings, and frees your internal team to focus on running the business instead of running the trucks.
How small does a fleet need to be before fleet management makes sense?
We work with fleets as small as 5 vehicles and as large as 500+. The economics typically start working around 8–12 vehicles — below that, the fixed costs of a managed program are hard to justify unless you have a specific compliance or insurance problem. Above 15 vehicles, almost every fleet we audit has meaningful savings opportunities that more than cover the management fee.
What is CVOR and do I need one?
CVOR (Commercial Vehicle Operator's Registration) is Ontario's commercial carrier registry. If you operate a commercial vehicle in Ontario over 4,500 kg GVWR, or a bus carrying 10+ passengers for compensation, you need a CVOR certificate. Your CVOR safety rating affects your insurance premiums, your eligibility for certain contracts, and your ability to operate at all if the rating falls too far. We manage CVOR for clients across Ontario and handle recovery for fleets in distress.
What is the difference between CVOR, PEVL, and NSC?
NSC (National Safety Code) is the federal framework that sets minimum safety standards for all Canadian commercial carriers. CVOR is Ontario's implementation. PEVL is Quebec's implementation, administered by the SAAQ. Each province has its own flavour, inspection regime, and scoring system. Fleets operating across provinces need to be compliant in every jurisdiction they run in.
Is the ELD mandate actually enforced in Canada?
Yes. Transport Canada's ELD mandate applies to federally regulated commercial carriers (interprovincial and cross-border). Education phase ran through 2022, and full penalty enforcement has been active since January 1, 2023. Roadside inspections now treat non-compliant or uncertified devices as hard violations. The Canadian certification list is separate from the US FMCSA list — a device certified in the US is not automatically valid in Canada.
How much does fleet management cost in Canada?
Full-service managed fleet programs typically run $95–$225 per vehicle per month all-in (management fee plus telematics plus compliance layer, exclusive of actual fuel, parts, and labour). Single-service engagements — telematics only, compliance only, maintenance coordination only — run $18–$95 per vehicle per month depending on scope. Our audits are fixed-fee and quoted upfront after the discovery call.
Will fleet management save us money?
For most fleets above 10 vehicles, yes — and usually more than the cost of the program. Typical first-year savings across our client base come from fuel exception management (3–7% of fuel spend), insurance renewal negotiation (8–19%), maintenance vendor consolidation and warranty recovery (5–12% of maintenance spend), and reduced downtime (hard to quantify but usually the largest). Results depend heavily on how your fleet is run today.
Can you work with our existing telematics provider, or do we have to switch?
We work with every major Canadian telematics platform — Geotab, Samsara, Fleet Complete, Motive, Zonar, Verizon Connect, Trimble, and others. We will only recommend a switch if your current platform genuinely does not fit, and even then only after we have tried to make the existing one work. We have no contractual relationship with any manufacturer that pays us to push their product.
Do you handle fleets that operate in both Ontario and Quebec?
Yes — this is one of our core specialties. We manage cross-border (Ontario-Quebec) fleets from Ottawa and Gatineau regularly, and we handle both CVOR and PEVL compliance, bilingual driver documentation, and SAAQ interactions in French. Our team includes native French speakers.
What is involved in an EV fleet transition?
A proper EV transition plan is an asset-by-asset analysis: which vehicles in your fleet are realistic EV candidates right now based on daily mileage, dwell time, payload, and duty cycle; what charging infrastructure each depot needs; what federal (iZEV, ZEVIP) and provincial incentives apply; what the total cost of ownership looks like compared to internal-combustion baselines; and how to sequence the capital spend across 3–7 years. Doing it without this analysis — electrifying vehicles that do not fit, or under-building charging — is where most fleets waste money.
How long does a typical engagement last?
Managed program contracts are usually 12 or 24 months initially, with a 60-day termination clause after month 6. Most clients renew and stay with us — our current average client tenure is over 6.3 years. Project-based engagements (audit, CVOR rescue, EV readiness, insurance renewal prep) are measured in weeks to a few months.
What happens if I am not happy with your service?
We do not hold clients hostage. After the initial 6-month ramp, you can terminate with 60 days notice for any reason. We have a clean transition-out process — full data export, documentation handover, and vendor contact transfer. It happens rarely, but when it does we handle it professionally.
Do you service fleets outside of Ottawa and Ontario?
Yes. Our primary on-site service footprint covers the National Capital Region, Eastern Ontario, the GTA, and Southern Quebec. For fleets operating in the Maritimes, Western Canada, or multi-province, we deliver the management layer remotely and coordinate on-site support through a vetted partner network in Halifax, Winnipeg, Calgary, Edmonton, Vancouver, and other major markets.
How do I get started?
Call (613) 324-9141 or submit the contact form on this page. We will schedule a 30-minute discovery call at no cost. If we are a fit, we quote the fleet audit. If we are not a fit, we tell you honestly and point you elsewhere.
What does the fleet audit actually include?
A structured audit over 1–3 weeks, fixed fee. We physically walk your main depot, review the last 24 months of maintenance invoices and fuel data, pull your CVOR profile, review your insurance loss runs, take a telematics data sample if deployed, and sample driver files. The output is a 30–60 page audit report with prioritized findings, quantified savings opportunities, and a proposed scope of work. You own the report regardless of whether you engage us for ongoing services.
Get started

Ready to take control of your fleet? Start here.

Whether you are running 8 service vans or 800 heavy units, whether your CVOR needs rescuing or your next lease decision is six months out — we start the same way. One conversation, 30 minutes, no cost, no pressure.

Book your free 30-minute discovery call today. No pressure. No pitch deck. Just a direct conversation about your fleet and whether we are the right fit.

📞 Par téléphone / By phone

(613) 324-9141

Monday to Friday, 7:30 AM – 6:00 PM Eastern. Ask for the fleet desk. After hours, leave a message and we call back within one business day.

✉️ Par formulaire / By form

30-minute discovery call

Submit the form on this page and we will reach out within one business day to schedule. Tell us fleet size, current pain points, and any hard deadlines (audit date, renewal, board decision) on the form.

🗺️ Zones desservies / Service areas

Ottawa · Gatineau · Ontario · Québec · Canada

In-person site visits across the NCR, Eastern Ontario, the GTA, and Southern Québec. Remote + partner-network support for fleets operating anywhere in Canada.

✅ Notre engagement / Our commitment

One-hour response during business hours

Every inquiry gets a real answer from a fleet consultant — not a bot, not a call-centre hand-off, not a brochure PDF. If we are not a fit, we tell you, and we point you to someone who is.

Free 30-min fleet audit Ottawa · Gatineau · ON · QC
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